Finance & Accounting
The Finance department at the Northeast Resource Recovery Association (NRRA) works hard for you, our members, in many ways you might not be aware of!
An important part of our job is to look out for you, our members. We are constantly checking to make sure transactions and pricing are correct. In addition, we always keep our members’ best interests at the forefront.
What we do in the Finance Department for you, our Member:
- Record weights, and assure accuracy with quoted pricing;
- Compare the BOL and scale tickets to ensure consistency;
- Work with vendors and members to correct discrepancies;
- Answer questions regarding Invoices and checks that you receive;
Did you know..........
NRRA's payment and invoicing schedule happens every two weeks
NRRA's fiscal year is from October 1st to September 30th
The finance team is always looking for ways to Reduce, Reuse, Recycle, and Recreate. One way you can help us reduce is by having your invoices sent electronically. It's easy to sign up - just click the link below.
We offer both paper checks and direct deposit payments. You can request to have your checks mailed or have payments made electronically via ACH/Direct Deposit by clicking here:
Why is your completed Bill of Lading so important?
The finance department receives all of your BOL's. We attach them electronically to your order. When we enter the weight of your load, we compare that to your completed BOL and make sure that what you sent (the type, weight, quantity, etc.) are all consistent. We will refer to your completed BOL if there is a question or discrepancy, so having these on file is extremely important to assist us in resolving potential issues. It is also proof that the load happened. We encourage you to send over a BOL for each order as soon as possible after the load has been picked up or delivered. You can email your completed BOL to email@example.com or fax to 603-7 36-4402. Below is a blank BOL for your convenience. You can also complete the BOL and upload it to us by using the link below.
What is a fuel surcharge?
A fuel surcharge is an extra fee that many vendors that haul commodities charge to cover the fluctuating cost of fuel. It's usually calculated as a percentage of a base rate and is added to the hauling charge.
I saw a comment on my invoice that said "chargeback". What is that?
A "chargeback" (sometimes called a "dead weight deduction") is a charge for a load that does not meet the vendor's minimum weight requirement. Vendors will sometimes charge for the "dead" or empty space on the truck as the price of transportation is most often based on a full truckload.
What is the difference between Net and Non-Net?
NRRA offers two accounting options for members. You can choose "net accounting" or "non-net accounting". If you do not specify a choice, you will automatically fall under the net accounting option. However, you may change to non-net at any time by sending us a request in writing to do so (email is fine). If you choose net accounting, revenues and expenses would be "netted" out so you would receive a single check or invoice for each accounting run, and it will include all payments and charges that are ready to process at that time. If you choose non-net accounting, all charges would be issued on an invoice and all payments would be issued on a check. The option you choose will likely depend on the type of budgeting you have in your community. Some towns have enterprise funds to cover their costs, while others must budget specifically for expenses and revenues may go into the general fund. NRRA offers these two options as a way to better accommodate your specific situation.
Here is an example how each option works:
You scheduled a load of OCC. The vendor comes to pick up the load and charges $112 for the haul. The revenue from the OCC is $200. A net town would receive a check in the amount of $88 ($200 revenue less $ 112 for haul). A non-net town would receive a check for $200 for the revenue and would also receive an invoice for $112 for the haul.
If you would like more information about net vs. non-net accounting, please contact one of our finance team members below.
Does NRRA send out monthly statements?
We do not send out monthly statements. Checks and invoices are sent out on a pretty strict schedule every two weeks. Our goal is to invoice and pay relatively quickly, and typically that falls between 30-45 days from the date of pick up or delivery. We have found that statements can cause confusion and often result in duplicate payments, so for that reason (as well as conserving resources) we do not send them.
As always, if you have any questions or concerns please call us at the office: 603-736-4401 and ask for someone in the finance department. We are also available through email: firstname.lastname@example.org
Who do I contact?
If you have questions or concerns about payments or invoices, you may contact one of us on the finance team to assist you. Below is list of team members and the items they handle. Simply click on the appropriate name to send a direct email or give us a call at 603-736-4401. We are happy to help you.
Paula Dow: Glass invoice and weight questions. She is available Monday through Friday 8am to 4pm.
Liz Duncan: Most Fibers, Metals, Batteries, Invoices, payments and other related accounting questions. She is available Monday through Friday 8am to 4pm.
Marilyn Weir: Electronics, Propane Tanks, Refrigerant Recovery, Tires, C&D, Plastics, and Account Receivables. She is available Wednesdays and Thursdays, 8am to 4pm.